Exhibition Stand Builder FAQ, Everything You Need to Know

Q: Where does World Expo Pro operate?

We serve clients across three continents. Our main markets are:

• Germany: Frankfurt, Munich, Berlin, Düsseldorf, Hannover, Cologne and all major Messe venues
• Europe: Paris, Milan, Amsterdam, Madrid, Barcelona, Bologna, Geneva
• Middle East: Dubai, Abu Dhabi, Riyadh
• USA: Las Vegas, Chicago, Miami, Orlando
• Turkey: Istanbul, İzmir, Antalya
We have production workshops in Germany (Schifferstadt/Mannheim), Dubai, North Las Vegas, and Istanbul - which means we build locally and deliver locally in all four regions.

Q: How far in advance should I contact you?

Ideally 3 to 5 months before your exhibition. This gives us time for design iterations, production scheduling, and securing early-bird rates for venue services like electricity and water. That said, we are experienced in last-minute projects. If your deadline is tight, contact us immediately via WhatsApp -we'll tell you honestly what's achievable.

Q: Do you charge for stand designs?

No. We provide a free preliminary 3D design and itemised quotation for every enquiry. You'll see exactly what your stand will look like - and exactly what it will cost - before making any commitment.

Turnkey means we manage the entire project so you can focus on your business. Our service covers:

• Consultation & brief: Understanding your brand, stand size, and exhibition goals
• 3D Design: Full photorealistic render of your stand before production begins
• Production: Manufacturing in our own workshops - wood, metal, acrylic, graphics, AV
• Logistics: Freight forwarding and customs documentation to the venue
• Venue paperwork: Technical forms, static calculations, electricity/water/internet applications with the organiser
• Installation: Full on-site build by our own crew
• Show support: Technical team on standby throughout the exhibition
• Dismantling: Full teardown and packing after the show closes
• Storage (optional): Secure storage at our workshops for future exhibitions

Getting Started

Q: Will I have a dedicated contact person?

Yes. Every project is assigned a dedicated English- German speaking Project Manager who is your single point of contact from the initial brief through to the final handover on the show floor. You'll always know who to call.

Design & Production

Q: What types of exhibition stands do you build?

We specialise in three categories:
1. Bespoke Custom Stands: Unique designs built entirely to your brand identity, using premium wood, metal, acrylic, and custom graphics. No templates.
2. Modular & System Stands: Cost-effective, reusable aluminium-based structures - ideal for companies that exhibit at multiple shows per year.
3. Hybrid Stands: A combination of modular systems and custom elements - premium look at a more efficient price point.

All three are available with full AV integration (LED walls, screens, lighting rigs).

Q: What does "Turnkey Service" actually include?

Q: Can you build eco-friendly or sustainable stands?

Yes. We offer sustainable stand solutions using FSC-certified wood, recycled materials, reusable fabric graphics, and low-energy LED lighting. Modular systems are inherently more sustainable than custom builds - they're designed to be reused across multiple shows.
If sustainability is a priority for your brand, mention it in your brief and our design team will propose accordingly.

Q: How long does the design process take?

We deliver the first 3D design concept within 3 business days of receiving your brief. Full production timelines depend on stand complexity - a standard custom stand typically requires 4–6 weeks of production time.

Logistics & On-Site

Q: Who handles the technical permissions with the fair organiser?

We do. European trade fairs - particularly German venues like Messe Frankfurt, Hannover Messe, and Messe München - have strict technical requirements covering structural stability, fire safety (B1 certification), height restrictions, and utility connections.
Our project managers handle all technical submissions, form approvals, and organiser communications on your behalf. You don't need to interact with the venue directly unless you want to.

Q: What happens if something goes wrong during the fair?

A technical support team remains on standby - or on-site, depending on project scale - throughout the exhibition. We cover electrical issues, last-minute adjustments, and any structural concerns. We don't disappear after the build is complete.

Q: Do you handle international freight and customs?

Yes. Our logistics team manages all freight forwarding, customs documentation, and venue delivery - including cross-border shipments into the EU, UAE, and USA. We coordinate delivery timelines directly with exhibition organisers to meet build-up schedules.

Q: Do you offer storage after the fair?

Yes. If you plan to exhibit again, we can dismantle your stand, pack it professionally, and store it in our secure warehouses in Germany, Istanbul, Dubai, or Las Vegas. This significantly reduces costs for your next show - you're not rebuilding from scratch.

Budget & Pricing

Q: How is the cost of an exhibition stand calculated?

Exhibition stand pricing depends on three main factors:

1. Size: Total square metres of your booked floor space
2. Complexity: Materials and finishes (bespoke carpentry costs more than modular), AV technology (LED walls, interactive screens), and design complexity
3. Location: Logistics costs vary by city - a stand built and installed in Frankfurt from our German workshop costs
less to deliver than one shipped internationally

We provide fully itemised quotes with no hidden fees. Every line item - design, production, freight, installation, dismantling - is listed separately so you can plan your exhibition budget with confidence.

Q: What is the minimum stand size you work with?

We work with stands from 9m² upwards.
For smaller spaces, we typically recommend modular or hybrid solutions that maximise impact within a compact footprint.

Q: Do you work with national pavilions or large-scale projects?

Yes. Alongside individual brand stands, we design and build national pavilions, multi-brand group stands, and large-format installations. Our Spirit of Mexico pavilion at ProWein Düsseldorf 2026 - featuring 9 premium spirits brands under one roof - is a recent example.

Working With Us

Q: How do I get started?

Three ways:
1. Email: info@worldexpopro.com - send us your stand dimensions, exhibition name, and any brand guidelines you have
2. WhatsApp: +90 543 979 88 80 - fastest response, especially for urgent deadlines
3. Contact form: Fill in the form on our Contact page and we'll respond within 24 hours
We'll come back to you with a free 3D design concept and itemised quote within 3 business days.

Q: Can I see examples of your previous work?

Yes - visit our Portfolio page to see real projects from IFA Berlin, Cosmoprof Bologna, Fruit Logistica, Beauty Istanbul, ProWein Düsseldorf, Inhorgenta Munich, and more.

Q: Do you work with first-time exhibitors?

Absolutely. Many of our clients are exhibiting internationally for the first time. Our project managers guide you through the entire process - from understanding venue regulations to optimising your stand layout for visitor engagement. We're used to explaining the details.

Still Have Questions?

We're here to help. Contact our team directly and we'll respond within 24 hours.

Email: info@worldexpopro.com

Global Hotline: +90 532 550 12 42

WhatsApp: +90 543 979 88 80

Let's Get in Touch

Do you have questions ?

Phone

+90 532 550 12 42

E-mail

info@worldexpopro.com

Whatsapp Hotline Global

+90 543 979 88 80